We get last second calls like this all the time:
“I’m about to present, and they don’t have a projector!”
“There’s no Wi-Fi here, and my presentation is in the cloud!”
“The A/V computer has PowerPoint 2007 and my Keynote file won’t display right!”
Etc. etc. etc. Presenters often underestimate the sheer variability of presentation displays and scenarios, and rarely think (or have time) to check on the details. It’s really important to plan in advance and to always have a backup plan when you present. So here’s what you need to do:
1. Cover the Details: As soon as you know you’re going to present, you need to contact the venue or office manager and get details on the overall setup. Key questions are:
With answers to these questions, you can build your presentation from the get-go to work for the setup they’ll have.
2. Plan for the Inevitable: Even when you know all the details, assume something will go wrong. Assume the projector bulb will burn out. Assume the computer they have will crash. Assume the Wi-Fi won’t work. Etc. We recommend that every presenter have the following emergency measures in place regardless of how well they’ve planned in advance for the venue:
3. Have a backup display option: Projecting your presentation onto a screen for everyone is always easiest, but the screens aren’t always big enough and things can still go wrong. Even if this is first choice, have a backup ready. ClearSlide offers a great way to allow your audience to visit a customized URL and see your presentation on whatever device they have. You drive the slides; they just watch.
If you take these simple steps, you’ll deliver the presentation just the way you intended, regardless of fate or circumstances.
Question: What other steps do you take to be prepared when you deliver presentations?
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